Birthday Party Guidelines

 

Schedule of Activities

 

All parties are two hours in length. The birthday activity, facilitated by a Science Factory educator, is typically reserved for the last half-hour of the party, but may take place up to 30 minutes earlier upon request. For other scheduling accommodation requests, please contact our birthday coordinator in advance. "Starstruck!" parties rely on the public Planetarium schedule; showtimes are fixed and alternate schedules cannot be accommodated.

 

Sample schedule for a 2-4PM birthday party:

 

1:45-2:00 Birthday family may arrive (check in at the front desk) to set up and decorate the room

2:00-2:30 Guests arrive and check in at the front desk; free time for Exhibit Hall play

2:30-3:00 Exhibit Hall playtime continues

3:00-3:30 Birthday cake, food/drink, presents

3:30-4:00 Science activity led by a Science Factory educator

4:00-4:15 Guests depart; birthday family cleans up party room and departs

 

Room Capacity and Attendance

 

Fire regulations limit occupancy of the birthday party room to 24 people maximum. The room can become quite crowded and cramped for space, even below this limit, when all party guests are in the room at once. We strongly recommend that parties expecting large attendance (30 people or more) consider booking an after-hours museum rental.

 

The party room includes 16 student chairs, two large half-circle tables, and counter space. Additional folding chairs may be made available upon request. 

 

Guest parents are not required to stay for the length of the party, but those who do attend will be counted toward your total number of guests. If you have chosen the Small Party Package, all guests after the 20th will be charged regular Exhibit Hall admission. You may ask additional guests to pay for their admission or have it billed to you, payable at the conclusion of the party.

 

The party host must make arrangements to have adequate adult supervision on hand. Children must be supervised at all times. There must be at least one adult in attendance for every 10 children.

 

Decorations, Food & Drink, and Clean-up

 

You may arrive up to 15 minutes before your scheduled reservation to set up and decorate the party room. You may decorate the room with freestanding decorations, tablecloths, banners, streamers, and signs. Helium balloons must be weighted down. Please do not use duct tape on any surface, or Scotch tape on the whiteboard. The party host is responsible for setting up and taking down decorations, as well as disposing of all garbage and recyclables. You may bring your own food and drink; alcohol is not permitted.

 

All food and drink must stay in the birthday party room.

 

We ask that you please leave the birthday party room in the same condition as you find it upon entry. Remove or discard all leftover food, wipe down table and counter surfaces, stack chairs, and dispose of trash & recycling in the proper receptacles provided. You will have up to 15 minutes after the end of your reservation to clean up.

 

If you are the last party of the day (2 - 4PM), please remember that the Science Factory closes at 4PM. Your party guests must leave the museum at 4PM. The museum's doors are locked at closing, so if you need to make multiple trips to the car, please alert a Science Factory employee so that you will not be locked out.

 

You will be assessed a $50 fee for not properly cleaning the room of trash or decorations. To ensure there is no cleaning fee assessed, please check in with the birthday coordinator prior to leaving.

 

Payment and Cancellation

 

We are using Member Solutions, Inc. as our online service provider. If you choose to pay for your birthday party online, your purchase will show up on your credit card or bank statement as either "MSI*SCIENCEFACTORY" or "8882448044 ONLINE REG FEE". Please contact the Science Factory, not Member Solutions, if you have questions regarding registration or payment, or if you would like to cancel or modify your registration. You have the option to register online and  then pay by check or in person; please select the appropriate option in the payment section of the registration form.

 

A down payment of at least 75% is required to hold your reservation. Your reservation is not confirmed until payment is received.

 

The remainder of the party package cost (not counting extra guest fees) is due at least 7 days prior to the party date. If paying online, please either pay in full or use the "Payment Plan" option to schedule your down payment and remainder according to this policy.

 

Please contact our birthday coordinator at 541-682-7882 or birthdays@sciencefactory.org if you need to cancel or postpone your birthday party.

 

A 100% refund of the full party price will be given if party is canceled at least 4 weeks prior to the party date, minus a $5 processing fee.

 

A 50% refund of the full party price will be given if party is canceled at least 3 weeks prior to the party date.

 

A 25% refund of the full party price will be given if the party is canceled at least 1 week prior to the party date.

 

No refund is given if the party is canceled less than 7 days prior to the party date. No exceptions to the refund policy can be made for illness on the day of the party or any other reason.

 

Parties may be canceled and rescheduled for a later date at least 3 weeks prior to the original party date without penalty. Parties that are rescheduled less than 3 weeks prior to the original party date will be assessed a $30 postponement fee, payable immediately upon rescheduling.

 

Affiliations & Sponsors   NASA-Logo-Large.jpg  Broadway Apothecary Logo.png